Every number ties back to one vehicle
Vehicles, drivers, bookings, inspections, maintenance, energy, and costs - one workspace for your whole company, with the right view for every role.
We set up your company's workspace and invite your team.
Illustration with sample figures, not customer data.
One record
Every part of the operation, in one place
Modules that share the same data, so a fuel log, a defect, a work order, and a booking all point at the same vehicle.
Vehicles
One registry for ICE, EV, and hybrid vehicles - status, odometer, powertrain, groups, and the vehicle's life from acquisition to disposal.
Drivers
Driver profiles with their bookings, inspections, and documents on one page. A lapsed license stops a booking from being approved.
Renewals and documents
Due dates for licenses, registrations, insurance, and leases, with a copy of each document and an alert before anything lapses.
Inspections and defects
Checklists built from your own templates. A failed critical item takes the vehicle out of service, and the defect becomes the work order.
Bookings
Future-dated requests, approval rules, and repeating bookings, with a vehicle suggestion that knows how much fuel or charge each one has.
Maintenance
Service programs by time or distance, vendors and invoices, parts with low-stock alerts, and a hold on the calendar while a vehicle is in the shop.
Energy
Fuel logs and charging sessions side by side. Card statements and charging network files import with anything odd flagged, and home charging is reimbursed at each driver's rate.
Costs
Expenses and repeating charges on each vehicle, lease or purchase cost spread over its life, cost per km, and an ICE versus EV view.
Reports
Any date range, downtime, driver activity, and CSV export, plus a written fleet summary every week or month.
Imports
Bring vehicles, drivers, parts, and readings in from a spreadsheet, with a preview before anything is saved. Lists export to CSV.
Alerts
Choose email or push for each kind of alert, get a daily digest, set quiet hours, and see bookings in your own calendar through a calendar link.
Live map
See where your vehicles are, updated while trips are running. Drivers share location only during a trip.
ICE + EV, equal citizens
Fuel and charging on the same page
Most fleet tools bolt EVs on as an afterthought. FleetReform treats a liter and a kilowatt-hour the same way - logged, costed, and reported side by side - so a mixed fleet reconciles cleanly.
- Fuel logs with cost, volume, and efficiency per vehicle, typed in or imported from the fuel card statement.
- Charging sessions with energy, cost, and charger type, imported from charging network files, with home charging reimbursed at each driver's own rate.
- Running cost per km for each powertrain, and the ICE vehicles whose driving days a battery would already cover.
Liters
Fuel logs
Cost & efficiency tracked per fill-up
kWh
Charging
Energy & cost per session
Auto
Work orders
Created when a schedule comes due
Hours
Utilization
Booked vs. available, per vehicle
Role-based views
The right view for every role
Admins, fleet managers, drivers, and mechanics each sign in to a workspace scoped to what they do - no clutter, no oversharing.
Owners and admins
Full control of the workspace, members, roles, retention, and audit trail.
Fleet managers
Vehicles, bookings, maintenance, and reporting across the fleet, worked from one inbox.
Drivers
Their own vehicle, bookings, inspections, and fuel or charging logs, with push alerts before a booking starts and when the vehicle is due back.
Mechanics
A job queue on the phone, ordered by what is due, for themselves or the whole shop. Start and finish jobs and talk them through on each job's thread.
Bring your whole fleet into one workspace
Tell us about your fleet and we will show you FleetReform with your own vehicles, roles, and workflows in mind.